Customer service is not only about providing an exceptional support to the customers. It’s about looking after all the aspects that relate to the relationship between a business and its customers. The one that’s most noticeable of all is an irate, dissatisfied or angry customer. The reason for his/her fury may vary anywhere from a defected product to a complicated return policy. Whatever the situation be, the success of a business lies in combating such situations in the most effective manner. Here’s all that should be done when you encounter an infuriated customer:
Be positive and patient:
Being a live chat agent, this is the most important quality that a person should possess. It’s necessary to ensure that your chat tone is positive. Making use of positive phrases and carrying out the chat patiently irrespective of how badly the customer behaves is the key to winning him/her over.
Let them explain:
It is best to let your angry customers explain the entire situation without any interference. As a matter of fact, customers feel relaxed and are somewhat in a condition of listening to what the agents have to say, once they have vented out.
Respond quickly:
Nothing can push away an already irritated customer more than late replies. The live chat agents need to ensure that they are quickest while responding to an angry customer. Being lethargic in responding to customer messages can actually add up to their fury.
Avoid any errors:
Errors here refer to grammatical and punctuational ones. Such kind of errors in live chat reflect an unprofessional behavior and can literally turn the customers off. So, it’s important to eliminate any errors in such sensitive situations.
Acknowledge them with their name:
Customers feel valued when live chat agents respond to their messages using their names. Addressing the customers with their names makes them feel valued. and convinced that their issue is being handled separately and specially. This further proves that the live chat agent is paying the required attention to that particular case and also that the customer is dealing with a live human.
Apologize at the right instant:
A simple apology used at the correct time is capable of setting the things right. Once the customers have vented out a little, the live chat agents should try their hardest to give a genuine apology.
Understand the customer and provide an appropriate solution:
The live chat agent needs to step into the customer’s shoes so as to act wisely once the reason for customer’s anger is known. The last and the final step suggests understanding the customer and providing the most appropriate solution.
Following these tips can actually help in calming down the angry customers and regaining their trust!